Community Associations Management
Our team manages the following type of Community Associations:
Planned Unit Developments (PUD’s)
Specific to your Community Association, this is what you can expect from our team:
An assigned Community Association Manager.
Common Area Management & Deed Restrictions
Assessment collection, full charge bookkeeping, A/P, A/R and preparation of monthly Financial Statements including Delinquency Report
Production of Meeting Agendas & Minutes. Distribution of package to Board & Membership
Coordination of Board Meetings and General Membership Meetings
Organization of Annual Ballots
Annual Budget preparation and YTD comparison
Reasonable assistance in the preparation of financial reports for Association’s CPA, when filing tax returns
All transactions done electronically, if that is the Board’s preference.
Maintenance & Repairs. Through our software, our team opens Work Orders, requests our handymen or external vendors to produce alternative estimates to complete the repair. We present the Board with options and we don’t spend a dollar without the Board’s previous approval. Our system also keeps track of start and completion dates and builds an important historical record for the Association.
Deed Restriction & Violation Letters. Coordination with the Association Monitor for the identification of violations (see Deed Restrictions as a separate Service offered by Manager Firm). Our team utilizes notes and pictures to write the Letters of Violations to corresponding Members for correction, including time frame, if applicable.
Monthly visits to the property to visually inspect the condition of the common areas and individual properties.
Disclosure notifications to the Board as required by law and governing documents.
Active communication with the Board, provision and research of issues of Association rules/procedures for the State. Additional fees might apply to the modification of CC&Rs and Deed Restrictions requested.
Exclusive Community Association Management Services:
24/7 password-protected online access to critical information from any location. Our clients do not have to wait until the end of the month to receive a statement.
No need to install any software. Our secure online system is built like the financial institutions’, so our clients don’t have to install any software in their computers. They simply log into our website. This feature significantly reduces our clients’ costs by avoiding unnecessary conversations and meetings. By enabling our clients to follow up the status of their properties in real time, we display our accountability.
Clear verbal and written communication skills and toll free number. Our team is available to resolve concerns you may have and to answer your questions. Our commitment is to respond effectively. You can contact our team directly by dialing our toll free 888-999-3910, emailing email@example.com, or accessing www.hexagoncre.com
Centralized technology. Our technology centralizes our phone lines, interactive website and email addresses, so that all requests are received through one central hub. This gives us the capacity to be notified instantly and call back immediately. Shortly after meeting our team and seeing our processes, you will notice that we have knowledge, experience, and responsibility in the care of Real Estate properties and Homeowners’ Associations.
Bilingual in English & Spanish. Our communication with property owners, directors, tenants and vendors can be bilingual in English and Spanish. Given our local demographics, this aspect is very valuable in the relationship with our clients and vendors.
Our services are provided according to industry standards, in conformance to applicable laws, codes and regulations.